• Travel Coordinator

    Job Post Information* : Posted Date 1 week ago(4/12/2018 10:38 AM)
    ID
    2018-8063
    # of Positions
    1
    Work Location (City/State)
    Somerset, NJ
  • Who We Are

    GalaxE.Solutions

    Every day, our solutions affect people throughout the world. From Fortune 100 companies to start-ups, GalaxE develops and implements strategic projects that are critical to the success of customers’ businesses and the lives of tens of millions of people.

     

    For over twenty-five years, we have grown and evolved into a multi-national firm that employs over 2000 team members worldwide. But we’re not done evolving. It took collaboration and innovation to get here, and it takes collaboration and innovation to get where we (and our customers) want to be tomorrow.  

     

    What does this mean for our employees? They have the security of an established company, with the benefits of working for a company where great minds, hard work, leadership and innovation are highly regarded and rewarded.

     

    As Thomas Edison said, “There’s a way to do it better – find it”. We want our employees to find it.

     

    We’re looking for creative people, with an entrepreneurial spirit, looking to work on awesome projects! Sound like you? Come work with us! Find out for yourself what it means to be part of the GalaxE team.

     

    It’s not always easy, but important work never is. #WeAreGalaxE

     

    Equal Opportunity Employer/Veterans/Disabled

    What You Will Do

    • Sources, organizes, books, tracks, and addresses all travel-related requests/activities in accordance with GalaxE policy
    • Confirms reservations and distributes tickets with confirmations and final itineraries to respective travelers
    • Researches optimal travel options/alternatives and identifies most suitable and best quality service for reasonable rates
    • Resolves travel-related conflicts for the organization
    • Reviews travel-related invoices and statements for accuracy as well as codes for Accounts Payable and disputes incorrect charges with respect to entire travel program
    • Compares invoices with travel receipts to validate all charges
    • Ensures that travel needs are met within limits of company travel budget and negotiates rates to maintain cost effectiveness at all times
    • Responds promptly to emails and phone calls from travelers regarding new requests, changes and/or cancellations
    • Builds and maintains continuous rapport with company hotel and travel vendors
    • Understands GalaxE travel policies and procedures as well as educates and enforces its use to all travelling employees
    • Facilitates the smooth and easy travelling of employees, visitors, clients, etc. at all times

    Skills and Experience You Will Need

    Required Skills:

    • 3 – 5 years of experience in a corporate office environment
    • 3 – 5 years of experience in travel arena or a corporate travel department
    • 3 – 5 years of experience working with hotel, rental car and airline vendors
    • Ability to have flexibility as hours may fluctuate and/or extend to address extenuating circumstances or important business necessities
    • In-depth knowledge of destinations covered under various travel plans
    • Strong attention to detail
    • Strong relationship building, hospitality, negotiation and interpersonal skills
    • Excellent verbal and written communication skills with an ability to communicate effectively with all levels of GalaxE management
    • Personable demeanor and strong customer service skills
    • Solid organizational skills

     

    Education:

    • High school diploma or GED certificate is required
    • Associate’s degree in related field (e.g., hospitality, travel) preferred

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