Administrative Assistant

4 days ago
# of Positions
Work Location (City/State)
Somerset, NJ

Who We Are


Every day, our solutions affect people throughout the world. From Fortune 100 companies to start-ups, GalaxE develops and implements strategic projects that are critical to the success of customers’ businesses and the lives of tens of millions of people.


For over twenty-five years, we have grown and evolved into a multi-national firm that employs over 2000 team members worldwide. But we’re not done evolving. It took collaboration and innovation to get here, and it takes collaboration and innovation to get where we (and our customers) want to be tomorrow.  


What does this mean for our employees? They have the security of an established company, with the benefits of working for a company where great minds, hard work, leadership and innovation are highly regarded and rewarded.


As Thomas Edison said, “There’s a way to do it better – find it”. We want our employees to find it.


We’re looking for creative people, with an entrepreneurial spirit, looking to work on awesome projects! Sound like you? Come work with us! Find out for yourself what it means to be part of the GalaxE team.


It’s not always easy, but important work never is. #WeAreGalaxE


Equal Opportunity Employer/Veterans/Disabled

What You Will Do

  • Manages the company’s lobby area; greets and directs all visitors, including vendors, clients, job candidates and customers and ensures completion of paperwork, sign-in and security procedures
  • Completes ad hoc administrative projects
  • Answers multi-line telephones and performs general administrative duties
  • Performs diversified clerical and administrative support:
  • Preparing FedEx shipments
  • Sorting and disseminating incoming mail
  • Receiving and directing visitors
  • Completing word processing, photocopying, scanning, filing, binding, and faxing projects
  • Running errands on an as needed basis
  • Ensuring reception area is organized and presentable
  • Maintaining general supply closet and partnering with Executive Administrative Assistant on supply maintenance
  • Ensuring visitor security requirements are met
  • Coordinating and organizing mass mailings
  • Assists in planning and executing employee events
  • Support and maintains all corporate policies, procedures, and quality & confidentiality standards as outlined in The GalaxE Group Employee Guide

Skills and Experience You Will Need

Mandatory Skills:

  • Two years of administrative support experience in an office environment
  • Strong MS Office skills with a focus on Excel, Word, and Outlook; strong communication skills a must
  • Proven experience with multi-line telephone system
  • Eagerness to learn HR principles and their applications
  • Demonstrated ability to work discretely with confidential information
  • Ability to sit for extended periods of time
  • Strong organizational and time management skills, with the ability to be resourceful and creatively problem solve
  • Demonstrated ability to take initiative and work independently with little direction and supervision
  • Ability to effectively interact with others and communicate (orally and written) throughout diverse, inter-disciplinary, cross-functional teams
  • Ability to develop collaborative relationships across the department to ensure positive results
  • Quick learner, detail-oriented and accurate
  • Task-oriented, dependable/reliable, self-motivated, team player
  • Ability to balance multiple priorities simultaneously while adapting to the changing needs of the business to meet strict deadlines



  • High School Diploma or equivalent


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